OneBlink’s Direct SharePoint Integration is Here!

For years, Public Sector teams using OneBlink to digitise their forms and workflows have had to rely on Microsoft Power Automate as a middleware layer to send form data to SharePoint. While Power Automate is a powerful tool, it added extra steps (and more often than not extra headaches) for users who simply wanted a seamless way to store and manage their form submissions within SharePoint.

Well, good news - the complex path is no longer needed! OneBlink’s new out-of-the-box SharePoint integration makes it easier than ever to send form data directly to SharePoint lists and automatically save submitted PDFs and file attachments to specific SharePoint folders. No complex automation flows, no extra third-party connectors - just a direct, efficient, and reliable way to get your data where it needs to go.

How It Works

This new integration allows you to:

• Send form data straight to SharePoint lists - Capture and organise key information in real time.

• Automatically save PDFs of completed forms - Perfect for compliance, record-keeping, and easy retrieval.

• Store attachments in designated SharePoint folders - Keep supporting documents exactly where they belong.

It’s all designed to simplify data management, eliminate friction, and ensure your SharePoint system is up-to-date without manual intervention or unnecessary automation layers.

To see the SharePoint integration in action, watch the following excerpt from our recent customer webinar. This short clip provides a firsthand look at how seamlessly our solution integrates with SharePoint, enhancing efficiency and streamlining workflows.

6 Ways the Public Sector Can Benefit from OneBlink’s SharePoint Integration

With local and state governments increasingly relying on digital solutions, this integration makes it easier to handle high-volume, high-importance form submissions. Here are six key use cases where this integration makes perfect sense:

1. Asset and Maintenance Requests
   Councils and public works teams can capture maintenance requests from staff or residents, automatically sending the details into a SharePoint list. PDFs of completed forms and supporting photos can be instantly saved in SharePoint folders, ensuring easy tracking and follow-up.
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2. Regulatory Compliance for Licensed Operators
   State government agencies regulating industries such as food transport, waste disposal, and environmental services require licensed operators to submit updates or variations to their licences. With this integration, submitted form data is automatically stored in a SharePoint list, while compliance photos and supporting documents are saved directly in the relevant SharePoint folders. This ensures regulatory bodies can access, review, and verify updated records without the need for manual uploads or document sorting.
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3. Incident and WHS Reporting
   Workplace Health & Safety (WHS) teams in councils and government agencies can use this integration to securely store incident reports and any attached evidence, such as images or signed witness statements, within SharePoint for compliance and review.
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4. Licensing & Permit Applications
   State government departments responsible for business licensing, construction permits, and regulatory approvals process thousands of applications each year. With this integration, application data is directly logged in SharePoint lists, while supporting documents - such as safety plans, compliance certificates, and proof of insurance - are automatically saved to the relevant SharePoint folders. This makes it easier for government teams to review applications, manage approvals, and maintain an organised record of all submissions
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5. Public Feedback and Consultation Submissions
   Local governments often gather public feedback on planning projects, policy changes, or community initiatives. With OneBlink’s SharePoint integration, these submissions can be automatically categorised and stored, making it easier to analyse and respond to community input.
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6. Environmental Incident Reporting & Monitoring
   State environmental agencies rely on field officers and businesses to report pollution incidents, hazardous spills, and environmental breaches. With this integration, incident reports are captured in SharePoint lists for tracking and follow-up, while supporting evidence - such as site photos, test results, and remediation plans - is instantly stored in SharePoint folders. This allows regulatory teams to quickly assess incidents, enforce environmental laws, and take necessary action without delays.

Learn More or Get Support

Want to see how to set up the OneBlink SharePoint integration for your organisation? Check out our detailed support article here: SharePoint Integration Knowledgebase Article.

If you have any questions or need a hand setting it up, our support team is always happy to help. Get in touch today!